Mac Shortcut For Excel To Reduce Digits
| 1. Formatting and Editing Shortcuts | |
|---|---|
| Command+T+ | Display font panel |
| Command+B | Bold |
| Command+I | Italic |
| Command+U | Underline |
| Command++/Command+- | Font Zoom in/Zoom out |
| Command+{ | Align text left |
| Command+} | Align text right |
| Command+Option+ | Align text justify |
| Del | Delete previous character |
| Del forward | Delete next character |
| Ctrl+Command++ | Superscript |
| Ctrl+Command+- | Subscript |
| Arrow Keys | Edit Hyperlink without disabling |
| Command+C/Command+X/Command+V | Copy/Cut/Paste |
| Command+Option+Shift+V | Paste and match formatting with destintion text |
| Return | Insert paragraph break |
| Option+Spacebar | Insert nonbreaking space |
| Shift+Return/Ctrl+Return | Insert line break |
Oct 20, 2016 We can always use a few shortcuts to save time. Here are eight useful keyboard shortcuts to speed up your work in Excel. Add border to cells PC: Alt+H, B Mac: +Option+0. If you want to add an outline (outer) border around your selected cells, just use this quick shortcut. Insert table PC: Ctrl+T MAC: ^ T. Use this shortcut to quickly.
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| 2. General Shortcuts | |
|---|---|
| Command+N | New spreadsheet |
| Command+Shift+N | Open template chooser |
| Command+S | Save spreadsheet |
| Command+O | Open existing spreadsheet |
| Command+Shift+S | Save as |
| Command+P | Print selected spreadsheet |
| Command+F | Find |
| Command+G | Find next |
| Command+Shift+G | Find previous |
| Command+E | Use selection for find |
| Command+J | Scroll to find selection |
| Command+; | Spelling check |
| Command+: | Spelling window |
| Command+> | Zoom in |
| Command+W | Close window |
| Command+M | Minimize window |
| Command+, | Show preferences |
| Command+Option+I | Show inspector window |
| Command+R | Show document rulers |
| Shift+Command+L | Display layout |
| Command+Q | Close numbers |
| Command+Option+H | Hide other windows |
| Command+H | Hide numbers |
| Command+Shift+C | Show colors window |
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| 3. Navigation Shortcuts | |
|---|---|
| PgUp | Scroll one screen up |
| PgDn | Scroll one screen down |
| Option+PgUp | Scroll one screen left |
| Option+PgDn | Scroll one screen right |
| Home | Go to beginning of spreadsheet |
| End | Go to end of spreadsheet |
| Command+PgUp | Go to previous spreadsheet |
| Command+PgDn | Go to next spreadsheet |
| Left Arrow/Up Arrow | Go to previous sheet if selected in sheets pane |
| Right Arrow/Down Arrow | Go to next sheet if selected in sheets pane |
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| 4. Moving Around Text | |
|---|---|
| Arrow Keys | Move around characters |
| Option+Left Arrow | Move to beginning of current/previous word |
| Option+Right Arrow | Move to end of current/next word |
| Command+Left Arrow | Move to beginning of line |
| Command+Right Arrow | Move to end of line |
| Option+Up Arrow | Move to beginning of paragraph |
| Option+Down Arrow | Move to end of paragraph |
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| 5. Text Selection | |
|---|---|
| Command+A | Select All |
| Double Click | Select a word |
| Triple Click | Select a paragraph |
| Shift+Left Arrow | Extend selection of a character to left |
| Shift+Right Arrow | Extend selection of a character to right |
| Click+Drag across character | Select characters |
| Click and Shift+Click at other location | Select text between the Click locations |
| Shift+Option+Right Arrow | Extend selection to end of current word |
| Shift+Option+Left Arrow | Extend selection to beginning of current word |
| Shift+Command+Right Arrow | Extend selection to end of current line |
| Shift+Command+Left Arrow | Extend selection to beginning of current line |
| Shift+Up Arrow | Extend selection to the line above |
| Shift+Down Arrow | Extend selection to the line below |
| Shift+Command+Down Arrow/Shift+End | Extend selection to end of text |
| Shift+Command+Up Arrow/Shift+Home | Extend selection to beginning of text |
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| 6. Object Manipulation | |
|---|---|
| Option+Click Shapes | Draw Shapes |
| Option+Click Charts | Draw Charts |
| Select one object and Command+A | Select all object |
| Select one object and Command+Shift+A | Deselect all object |
| Arrow Keys | Move object one point |
| Shift+Arrow Keys | Move Object ten points |
| Command+Click | Select additional objects |
| Shift+Click | Deselect additional objects |
| Option+Command+G | Group objects |
| Object+Shift+Command+G | Ungroup objects |
| Command+L | Lock objects |
| Option+Command+L | Unlock objects |
| Command+D | Duplicate objects |
| Drag | Resize object |
| Option+Drag | Resize from center |
| Command+Drag | Rotate |
| Command+Shift+Drag | Rotate 45 degree |
| Command+Shift+M | Mask/Unmask objects |
| Return | Exit mask mode |
| Ctrl+Click | Open shortcut menu for selected item |
| Command+Return | Exit text edit mode |
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| 7. Table Editing | |
|---|---|
| Select a cell and Command+A | Select all cell contents |
| Select a border and Command+A | Select all cell border |
| Del | Delete selected table contents |
| Click cell | Select cell |
| Tab | Select next cell |
| Shift+Tab | Select previous cell |
| Command+Return | Stop editing cells and select table |
| Option+Tab | Insert a tab when editing cell |
| Ctrl+Click | Open table formatting menu |
| Double Click cell | Open formula editor to edit a formula |
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If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Even basic shortcuts you've been using for years in Windows may not work as you expect.
After a few problems, you might wind up thinking that Mac shortcuts are 'totally different' or somehow 'broken'. In reality, Excel shortcuts on the Mac are quite capable, you just have to understand and adjust to certain differences.
In this article, I'll walk you through the key differences you need to be aware of to work productively with Excel shortcuts on a Mac.
1. Special symbols
One of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.
The Mac Finder – abbreviations appear in all applications, not just Excel
You'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. The table below shows some example shortcuts with a translation.
| Command | Shortcut | Translation |
| New workbook | ⌘N | Command N |
| Save As | ⌘⇧S | Command Shift S |
| Toggle ribbon | ⌘⌥R | Command Option R |
| Paste Special | ⌃⌘V | Control Command V |
| Select row | ⇧Space | Shift Space |
2. Function keys
Like their counterparts in the Windows world, Mac keyboards have function keys. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.
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Standard Mac keyboard with 12 function keys
As you know, function keys are uses for many shortcuts in Excel. For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. Why?
By default, Function keys on a Mac control the computer itself, things like screen brightness, volume, video pause and play, and so on. This means that if press only the function keys in Excel, you'll end up controlling the Mac, and not Excel.
To make function keys work like you expect in Excel, you need to add a key: the function or fn key. You'll find the fn key in the lower left on your keyboard. Here are a few examples:
| Command | Windows | Mac |
| New chart | F11 | fn F11 |
| Calculate worksheets | F9 | fn F9 |
| Open Spelling | F7 | fn F7 |
| Evaluate formula | F9 | fn F9 |
If you really hate using the fn key, you can change this behavior by changing a preference at System Preferences > Keyboard. Here you can check a box that will that will change function key behavior to work like 'standard function keys'.
If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc. unless you hold down the fn key. In essence, this setting reverses behavior so that you need to use fn to control the Mac.
Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel.
3. Missing keys
Another difference that may trip you up on a Mac is certain keys are missing.
Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. This is a problem, because many of these keys are used in Excel shortcuts. The solution is to use specific substitutions, as shown in the table below.
| Windows | Mac equivalent |
| Home | fn arrow left |
| End | fn arrow right |
| Page Up | fn arrow up |
| Page Down | fn arrow down |
| Screen right | fn option arrow down |
| Screen left | fn option arrow up |
| Move to Last cell | fn control arrow right |
| Move to first cell | fn control arrow left |
| Delete | fn Delete |
| Backspace | Delete |
The substitutions let you perform the same actions you can do in Windows. However, They can make some shortcuts seem complicated on a Mac because you have to use more keys.
Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.
Extended keyboards have all the keys
4. Ribbon shortcuts
In the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.
In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. This doesn't matter much when you're performing an action that has a dedicated shortcut (i.e. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.
Excel ribbon in Windows with accelerator keys visible. No equivalent on the Mac!
5. Just different
Finally, some Excel shortcuts are just plain different on a Mac.
For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
Excel 2016/Office 365
With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. So far, all the shortcuts that have been adjusted to match Windows shortcuts remain backward compatible with previous Mac only shortcuts. For example while fn F4 toggles references on the Mac, the old shortcut Command + T still works as well.
More shortcut resources
- 200 Excel shortcuts for Win and Mac (online list)
- The 54 Excel shortcuts you really should know (article)
- Laminated quick reference cards (old school)
- Excel shortcuts course - (video training)